When it is about remote voting for board members, the fundamental rule is that any decision that is ratified by a majority of all those entitled to vote at an ordinary or special meeting (and not including abstentions) is valid. This is the case unless a statute, administrative code section or board policy stipulates otherwise.
If your board has an procedure for remote voting that is specifically designed then you should go through it to ensure that the procedure is being followed correctly. In addition, if you decide to allow remote voting, you should make sure that quorum is satisfied and that the board management software permits an honest, secure and accurate vote.
In the past the time a board would vote to approve a motion they could orally use ballots distributed in advance or record the result via roll call. With the advancement of technology and the necessity of running meetings remotely, it is normal to use a digital voting system that allows members to express their vote quickly. The MeetingPulse platform, for example lets members vote remotely and can be accessed from any device that has internet connectivity. It’s also easy to use and offers enterprise-level security.
Regardless of which method your board selects the best method to ensure that all members feel at ease in their decision-making is to encourage them to participate actively during discussions. This will encourage engagement and ensure all voices are heard, reducing the possibility of a member challenging the final results.